School W-2 forms contain a surprise

Print Article

The Kalispell Public Schools business office received multiple phone calls after electronic W-2 forms sent out Jan. 31 showed staff salaries at quadruple their correct amounts.

“The phone started ringing and the emails started coming in,” business clerk Gwyn Andersen said.

The forms were quickly corrected and re-sent within roughly a half-hour.

This is the first time the school district’s W-2 forms have been sent out electronically.

Since it was the first time using the software, the business office sought direct support from the software vendor and received some misguided directions that led to the mistake, Andersen said.

“We literally had the software vendor on the phone and they walked us through the steps,” Andersen said.

The discrepancy was a matter of an unrefreshed screen during the process.

Andersen said while fixing different issues, multiple files were created. When the computer program prompted them to “refresh,” Andersen said the vendor support representative said not to.

“So we didn’t,” Andersen said.

Before saving a final file, Andersen said a couple of the W-2s were spot-checked to make sure things were correct. They were because school officials were looking at the latest file, she said. But when they did a final save, unbeknownst to them, the software compressed four different files they had worked on.

“If we would have refreshed it, we would have had the latest file and it would have been correct.”

The business office printed hard copies as a backup. The hard copies were correct and sent out the following day.

“We weren’t sure how that [electronic versions] were going to go, so we did both,” Andersen said.

Andersen said the district will use the same software next year. She added that many staff members took the incorrect electronic W-2 versions in stride.

“People are framing them,” Andersen said.

Reporter Hilary Matheson may be reached at 758-4431 or by email at

Print Article

Read More Local News

Market sale supporters stress value of ag

August 15, 2017 at 5:00 am | Daily Inter Lake As Wes McAlpin prepares for this year’s 4-H/FFA Market Livestock Sale on Saturday, he is reminded once again how deep agricultural roots run in Flathead County. McAlpin, who as a child was a membe...


Read More

U.S. 93 corridor plan hearing set

August 15, 2017 at 5:00 am | Daily Inter Lake By LYNNETTE HINTZE Daily Inter Lake A corridor plan and proposed overlay use district for U.S. 93 south of Whitefish will be considered by the Flathead County commissioners on Thursday, Aug. 17. ...


Read More

Evacuations lifted for Gibralter Fire

August 14, 2017 at 2:04 pm | Daily Inter Lake The evacuation order put into place Aug. 7 as a result of the Gibralter Ridge Fire east of Eureka has been lifted and residents were allowed to return to their homes at noon on Monday. Cooler, mor...


Read More

Supreme Court rejects request for Nov. 7 election

August 14, 2017 at 5:37 pm | Daily Inter Lake The Montana Supreme Court has denied a request from a Creston-area resident to force Flathead County to set a Nov. 7 countywide election for a ballot issue on expanding the Egan Slough Zoning Distr...


Read More

Contact Us

(406) 755-7000
727 East Idaho
Kalispell, MT 59901

©2017 Daily Inter Lake Terms of Use Privacy Policy